The Diocese of Orlando is committed to providing a competitive benefits package that supports the health, well-being, and work-life balance of its’ employees. Our comprehensive benefits are available to eligible employees and are designed to meet the diverse needs of our workforce.

Comprehensive Health Benefits

We offer a range of health benefits to support your physical and mental well-being:

  • Medical: Comprehensive medical plans to meet your healthcare needs.
  • Vision: Coverage for eye care services and prescription eyewear.
  • Dental: A robust dental plan, including preventive, basic, and major dental services.
  • Long-Term Disability (LTD): Protection in the event of long-term illness or injury that prevents you from working.
  • Member Assistance Program (MAP): Confidential support available 24/7, offering counseling, guidance, and resources for members and their families to navigate personal and emotional challenges.

Retirement Benefits

We provide two retirement savings options to help you plan for your future:

  • Cash Account Plan (Pension): A pension plan designed to provide you with income during retirement.
  • 403(b) with Matching: We offer a 403(b) plan with employer matching contributions to help you build your retirement savings.

Vesting Requirements: Both the Cash Account Plan (Pension) and the 403(b) matching contributions are subject to vesting requirements. This means that employees must meet certain service milestones before they are fully entitled to the employer-contributed portions of these plans.

Generous Time Off Benefits

In addition to health benefits, we recognize the importance of personal time and family support. Our time-off benefits for eligible employees include:

Vacation

Generous vacation days that increase based on years of service.

Sick Leave

Paid sick leave to ensure you have the time you need to recover when you’re unwell. Contract teachers also have the opportunity to convert sick hours into personal days, offering greater flexibility in managing time off.

Holidays

The Diocese of Orlando observes 11 paid holidays throughout the year. Subject to eligibility requirements.

Bereavement Leave

Paid leave for eligible employees in the event of the loss of a loved one. Bereavement leave is subject to diocesan policy and eligibility requirements.

Maternity/Paternity Leave

We provide up to six (6) weeks of paid maternity/paternity leave to eligible employees, subject to diocesan policy. This paid leave is available to employees welcoming a new child through birth or adoption. The paid maternity/paternity leave runs concurrently with the unpaid leave provided under the Family and Medical Leave Act (FMLA), which allows up to 12 weeks of job-protected leave. This concurrent leave ensures both job protection and financial support during this important time. Eligibility requirements and diocesan policies apply.

Qualifying Life Events

How to Submit Information for Qualifying Life Events

If you’ve experienced a life event that may qualify you for benefit changes outside of the standard open enrollment period, which is effective May 1 each year, it’s important to submit the necessary information within 30 days of the event. This section provides a step-by-step guide to help you navigate the process.

What is a Qualifying Life Event (QLE)?

A Qualifying Life Event (QLE) is a significant change in your life that may make you eligible to change your benefit choices. You must provide notification within 30 calendar days of the date of your qualifying event. Examples of QLEs include but are not limited to:

  • Birth or adoption of a child
  • Change in marital status
  • Change in your or your spouse’s employment status
  • Changes in your dependent’s eligibility status
Log In to Your Employee Portal

Access the Employee Self-Service portal with your username and password. This is the same portal you access to view your check stubs and request time off. If you need assistance logging in, please contact your local business administrator who will notify the appropriate personnel.

Locate the Benefits Section:

Within the Employee Self-Service portal, you will see the link for our Employee Benefits platform. Once logged in to the platform, navigate to the “Enroll Now” section, where you will find information about your benefits options and the process for reporting a Qualifying Life Event.

Select “Qualifying Life Event”:

Find and select the “Type of Event” option and the “Event Date”. You must also provide the date in the “Enter Requested Effective Date” field at the bottom of the screen prior to clicking “Continue”.

Note: both the “Event Date” and “Enter Requested Effective Date” fields must reflect the first day you want coverage to either start or end.

Complete the Form:

Follow the prompts in the enrollment wizard to submit all changes.

Attach Documentation

Upload any required documents to verify the event, such as:

    • Proof of marriage (e.g., marriage certificate)
    • Birth certificate or adoption papers
    • Employer notification (if your employment status changed)
    • Who is losing/gaining coverage; first and last names
    • What specific benefit(s) are being lost/gained (such as medical)
    • Effective date coverage will end/start

Note that documentation must be on the official letterhead.

About Coverage from the Marketplace

Keep in mind that the Marketplace does not qualify as eligible coverage for the purpose of either dropping your current plan to join the Diocese plan or switching from the Diocese plan to the Marketplace.

Review and Submit:

Double-check all your information and documents. Once everything is correct, click “Submit” to send your request for review.

Confirmation:

After submission, you will receive a confirmation email if a valid email address is on file. Please allow 3-4 business days for your request to be reviewed and processed. You will be notified via email if additional information is required.

Important Notes:

  • IRS Rules: All changes must follow the Internal Revenue Service’s rules, including consistency rules.
  • Timeliness: You must submit your Qualifying Life Event within 30 days of the event happening to make any changes to your benefits. Even if you already have “employee + one dependent” or employee + two or more dependents” coverage, you must make changes to dependents within 30 days of the date of the event or the dependent(s) will not be covered and you cannot enroll/unenroll the dependent(s) until the next open enrollment period (effective on the first day of the next plan year – May 1) unless you have another applicable qualifying event.
  • Changes to Coverage: Some changes, like adding a dependent, may require additional steps, such as updating beneficiary information or changing health plan selections.
  • Questions? If you have any questions or need assistance, please reach out to our HR team at benefits@orlandodiocese.org.

    By following these steps, you can ensure that your benefits are updated in a timely manner following any life changes.

Requirement to Post Machine-Readable Files

In accordance with the Affordable Care Act (ACA), the Diocese of Orlando is required to make machine-readable files available to employees. These files are available on our website and can be accessed by all eligible employees.

United Health Care creates and publishes the Machine-Readable Files on behalf of the Diocese of Orlando. Please click the link provided to access the files.

Our Commitment

We believe in supporting the well-being of our employees, both in their personal lives and professional careers. The Diocese of Orlando is dedicated to continuously enhancing our benefits package to meet the evolving needs of our workforce. We want our employees to feel supported, valued, and empowered to thrive in all aspects of life.

For questions about your benefits, machine-readable files, or to learn more about eligibility, please contact your local business administrator or the HR team at benefits@orlandodiocese.org .